Positions available

 

Experienced Receptionist and Executive Assistant

 

Who are we? 

Titomic is a 3D additive manufacturing start-up company commercialising an exciting new metal 3D printing technology.

As a recently listed ASX public company, we have experienced extraordinary growth and are on a fast trajectory for success. Our facility and team are growing together with our customer and supplier base.

We are seeking a vibrant, energetic, autonomous, self-motivated, resilient, capable person with the qualified experience to take on the role of Reception and Executive Assistant joining our similar like-minded team.

As part of Titomic, you will be challenged in dealing with a high-energy, constantly growing and expanding organisation. You will play a key role in delivering new efficiencies and controls in our process and systems for the reception and administration areas, whilst also assisting the senior executives of the organisation in executive assistant functions.

We seek your experience, drive, enthusiasm, organisational skills, professionalism and willingness to learn, contribute and grow in the role. Part of our philosophy is to grow our staff’s capabilities to meet the demands of our developing trajectory as one cohesive and aligned functional team.

You:

You will be a confident person who can work both autonomously or as part of a team, and don’t get fazed or flustered by changing priorities and/or handling multiple tasks. You’ll be controlled and confident in your approach when receiving visitors, supporting internal and external queries, maintaining the reception area, following up on deliveries, entering data, or arranging appointments or movements of the executive team.

Reporting primarily to Senior Executives, you will take on general office administration duties, and will learn our processes. Typically, in your past experience, you have received a buzz from helping others and finding solutions, as well as enjoying working in a collaborative team. You can act with discretion and urgency as needed, but also bring calm. 

A few of the tasks that will fill your varied days:

  • Receive incoming telephone calls (1300 & reception) and the greeting & managing of visitors
  • Handle mail, stationery and general orders, couriers and other ad hoc administrative support tasks
  • Enter data accurately into a variety of systems
  • Coordinate travel and other bookings for staff and senior executives
  • Ensure that the reception area is welcoming, neat and tidy
  • Coordinate meetings and booking rooms/facilities on site and off site
  • Assist with deliveries, incoming goods, invoice processing and other transactions
  • Arrange catering for office meetings and business events
  • Facilitate the maintenance of office equipment and facilities
  • Assisting with creating Operations Manuals, SOP, QA and other documents

Requirements: A minimum experience of 3 – 5 years in a similar role.

Your success stems from your willingness to help, to get things done, your attention to detail, backed up by the fact that you are confident, articulate, and personable. You have strong written and grammatical skills, present well, are highly organised, and have excellent Microsoft Office skills.

If this sounds like you, we would be excited to hear from you – please apply now and include a letter of introduction as to why this role appeals to you and what you would bring to the role that would make you a stand out candidate.

We expect that candidates have the right to live and work in Australia.

If this role is of interest to you:

Please send your application containing your CV and a letter outlining your suitability for this position to brian.t@titomic.com or apply via Seek. 

You must have the right to work in Australia.

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